Microsoft is again playing with something they do not apparently understand here, and causing a serious bandwidth suck by forcing us to use multiple areas to reach all of the capabilities in comments. To switch between the contextual view and the Comments pane, simply click the Comments button in the upper right corner of your Word window. See our support page for more information: Using Modern Comments in Word. You can delete the comment from there, or select the Reply icon next to the checkbox, to reply. Modern comments checks spelling, but doesn't support other advanced proofing tools, such asgrammar suggestions, at this time. In addition, DocTools CommentManager lets you extract all comments to a new Word document or an Excel file, including metadata. To delete a comment, right-click the item and select Delete. Better collaboration practices for today's remote world. If you @mentionsomeone, Word notifies that person. "Compatibility Mode" was the problem. Comment icons are shown in the margin ifSimple Markupis selected. Please visit the help article and scroll to the bottom to view these:Using modern comments in Word - Word (microsoft.com). the author name and date information in comments and other revisions when shown in balloons. The new post model aligns with how comments work across Office and gives you confident control over what you share. As previously noted in this post, we have been working on bringing a set of changes to the experience to address the feedback from this community. To open that dialog box, click the small arrow (dialog box launcher) in the bottom-right corner of Review tab > Tracking group. Choose the account you want to sign in with. You can step through the comments in a Word document. Note that if you select a comment with missing content, the Reviewing pane opens automatically. This is most likely a result of what Microsoft refers to as by design. All Rights Reserved. If it's not activated, you need to activate it. To see comments, make sure that All Markup or Simple Markup is selected. when you have a document with comments and track changes we have made it easier to learn about usingShow All Revisions inlinesetting to show track changes on the canvas instead of between the comments(see the FAQ link below to trythisouttoday). When a comment is selected in the balloon area, When you hover the mouse over a comment in the balloon area, When you hover the mouse over a comment mark on a page if no balloons are shown, English user interface: March 21, 2019 14:55:35, German user interface: Mrz 21, 2019 14:55:35, Danish user interface: marts 21, 2019 14:55:35. Note that hiding comments and tracked changes only determines how your document is shown right now. If viewing and adding these formatting options in the default comment cards is essential to your workflow, let us knowusing the in-app feedbackso we can prioritize future improvements to modern comments. Look through the box below to comment to Mark as done. While it may take getting used to, this feature gives you better control of what you post. To turn it on, select File > Options > Display > turn on Show document tooltips on hover. You can select whether the name and/or date changes are to be applied to all tracked changes and comments or only tracked changes and comments added by a specific author. Make sure comments are shown in balloons. If your document is inDraftview instead ofPrint Layoutview, the comment will appear in theReviewing Pane. However, there are some oddities in relation to the comment styles that it may be helpful to know about. As explained above, the style Comment Textis used for comment text entered by users. Then, you need to locate the Project tab. Modern comments on Windows supports most AutoCorrect functionality, however there are some capabilities that are not yet fully supported. the language used in Ribbon, dialog boxes, etc. See the second option in Figure 6 above. Now, type out your reply and save the response. By default, Word shows pictures by comments. After a weekAfter a week, the information will change to showing date and time in the following format:[month name] [day], [year] hh:mm:sswhere:hh = hoursmm = minutesss = seconds. You will find a command,Delete All Resolved Comments, for getting rid of all comments that have been marked as resolved. The comment will remain in the sidebar, but it will be grayed out to show the comment has been resolved. Modern comments aligns the commenting experience across Word platforms and other Office apps, especially Word, Excel, and PowerPoint. This meant that any collaborators on a shared document could see your comment before it was complete. If you delete a comment that has replies, all replies to the comment will be deleted too.If you delete a reply to a comment, only that reply will be deleted. Could very old employee stock options still be accessible and viable? In the Comments pane, you can see a single list of all comments in your document, including resolved comments. In that situation, you could deselect that author in Review > Tracking group: Show Markup > Specific People. You can show theReviewing Pane in any view except Read Mode. Marking comments this way can help you keep track of your edits. Unfortunately, I experienced that many features in the add-in didn't work with Modern Comments. Once selected, head over to the Review tab and select New Comment, which is found in the Comments group. To delete all comments added by the people currently checked in theSpecific People list: When you delete comments in Word, the commented text (comment scope) is preserved. Via the Review tab > Tracking group > Show Markup > Specific People, you can turn off the display of comments and revisions made by specific people. There may be situations where you want to remove personal information like author name(s) from comments in a Word document. In that case, you can't resolve the comment. You may experience that some types of modifications you make to a comment style dont have any effect when comments are shown in balloons. You can get access to the user name and initials settings via the Change User Name button in the Track Changes Options dialog box. Just highlight some text, click the Comment button, type your comment, and @mention anyone you want to see it. See Figure 16 and Figure 17 below (red text). Share. Comments are saved with the document and travel with the document if you share it with others. Whoever started the comment thread will also be notified. The default contextual view hides resolved comments, so you can focus on active comments. The cause of this issue can be that your Office package isn't activated. Figure 11B. Introducing Modern Comments in Microsoft Word. Thereby, only comments and revisions made by the people checked in the list will be shown in the document. The procedure may remove data that cannot be restored. Click OK. If you insert new comments, you will first see the actual user name but as soon as you save the document, it will be replaced by "Author". You may see time given with AM/PM values. Microsoft has introduced a temporary option in Word that lets you turn off Modern Comments and revert to Classic Comments. 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Comments eliminate the need to coordinate schedules or conduct in-person discussions, providing greater flexibility and enabling collaborators to provide better insights. The authorname shown in an inserted comment is the name currently specified for the user in File > Options > General > User Name. Share Improve this answer Follow edited Aug 6, 2015 at 8:22 In order to remove a macro, simply right click and select Remove "Name of Macro". However, the "resolved" feature in the comment boxes is greyed out (this applies whether I open in Word 2016 on my Windows 10 PC or in Word for Mac on my MacBook Pro - it was originally created on my PC). I hope this article helps you in your future work with comments in Word. To turn off modern comments on Windows and MacOS, go to File > Options > General, then clear the checkbox next to Enable modern comments. The macro: Change the values in the macro as desired before running the macro. Thats all there is to it. How to draw a truncated hexagonal tiling? For details about the default comment style settings, see below. See also the macro solution later in this article. Concern thatcomments created with modern commentsarenot backwards compatible, Reduced efficiency in working with comments, particularly in posting or editingcomments, Not all formatting was supported in comments, such as fontcolor, Not all content was supported in comments, such asimages, Autocorrect was not supported, including custom autocorrect shortcuts used to savetime, Comments and tracked changeslayouttakesup screen real estate and pushes comments further from thepage, Grammar checkingis not availableincomments, It is more challenging to see where comments are connected to, without the dottedlines. It alignshow comments work across Office on different endpoints, so that you and your team can rely on a consistent experience regardless of whether youre using Word, Excel, or PowerPoint on any platform. See Figure 16 and Figure 17 below (red text). For examples, the widths of tables created in Word 2010 and earlier may change when converted to Word 2013 format or later (due to changes of how cell margins are handled). With modern comments, you can review and edit your comments before committing them. You can use the filter feature in the Review Commentsdialog box to show only resolved comments (type " yes " in the filter field). If you paste the copied content as plain text, without formatting, the comments will not be included. By continuing using this website you accept its use of cookies. See below for details. With modern comments, you no longer have to worry about your comments being seen by others before youre finished editing them. rev2023.3.1.43266. If you send the document to another user, it is that user's settings that apply. How does comment drafting work? TheAdvanced Track Changes Options dialog box. See also the information below about a feature in the DocTools ExtractChanges Pro add-in that lets you do even more and that handles both tracked changes and comments. Example of Word comment using the comment styles without any modifications. Figure 1. In the Balloons group, you can define the width of the balloon area in the Preferred widthfield and associated Measure infield. You can use a macro (VBA) to change the author name(s) and initials in comments to other values. If you change that language, the date and time information will automatically change too. However, you may want to hide the resolved comments, so they do not distract you while resolving the rest of the comments. A comment can be edited by anyone who has access to edit the document and not only by the original author who inserted the comment. See the warning below before you use this method. This contextual view hides all resolved commentsso you can focus on active comments. When you post your comment, anybody that you've @mentioned in it will get an email notification. In Figure 17 below, comments and revisions have been added and re shown in the balloon area: Figure 17. Now, if you're an enterprise user working on cloud files, you can more easily use an @mention to call out to one or more of your colleagues in your organization or school. Bottom-left part of Save As dialog box - turn off Maintain compatibility with previous versions of Word to convert the document to your version of Word. In relation to comments, Print Layout view gives you the best overview. How to show comments in balloons in Word. If you happen to hover the mouse over commented text, that text will be colored and a screen tip with comment information is shown in the same way as illustrated in Figure 8 above. A new comment has just been added, ready for typing comment text. If you want to see all comments, open the Comments pane. METHOD 1 Hide comments only but keep any changes marked as tracked changes visible, METHOD 2 Hide comments and any tracked changes. Weekday names seem to be shown in the language set in the regional settings in Windows. Note:This feature is currently available in Word for the web for all users. For more information about using @mentions, see the article Use @mention in comments to tag someone for feedback. For example, this may be the case if the Word document is to be shared with external people. Read on below. Today, we're pleased to announce expanded availability of our new modern commenting experience across Word platforms. I cant add or dont see some types of formatting in modern comments, I cant add or dont see some existing objects when using modern comments, Some AutoCorrect functions no longer work as expected in modern comments, AutoText and Quick Parts do not work in modern comments, I dont see advanced proofing tools like grammar suggestions in modern comments. You can then quickly step through the resolved comments and use the Delete Comment button to remove the ones you want to get rid of. Navigate to a comment thread you want to resolve. When those have been addressed, comments allow you to mark that thread as resolved. Even if I insert a new comment, I can't resolve it. The command Change Author Names in Existing Comments lets you change all names or only a specific name of your choice. To get the old comment features back: Select File > Options > General > turn OFFthe Enable modern commentscheck box. The Show Comments command grayed out. a non-breaking space (Ctrl+Shift+Spacebar), a hyphen or an En dash. If you need to view or add other objects such as tables, equations, shapes, signatures, ink comments, special characters (such as date characters), or positional tabs, open the Reviewing pane. As a workaround, you may modify the style Comment Text to be numbered (for help on setting up numbering, see Shauna Kelly's article). Deleting the comment removes it completely. Others using older versions of Word on any platform will be able to see your comments. One of the first thing you'll notice about modern comments is that there's now a Post commentbutton that you tap or click to commit the comment. Resolve comment threads Comments in documents generally represent questions, ideas, or concerns about the content. All replies will appear on the same level they will all be shown as replies to the first-level comment even if a reply is actually written as a reply to another reply. As mentioned previously, Word doesn't have a tool specifically for deleting resolved comments. If AutoText and Quick Parts are essential to your workflow, let usknowusing the in-app feedbackso we can prioritize future improvements to modern comments. Figure 9. Please continue toleavein-app feedbackabout the experience. We have outlined a set of FAQs that give guidance and tips on the most common questions we hear from customers, including workaroundsavailableto youtoday. 1 Answer Sorted by: 1 Yes, thanks peterchen very much. Follow the process in the article below! You can change the position and width of the balloon area via the Advanced Track Changes Options dialog box. Where does the name in an inserted Word comment come from? Word has a built-in feature you may use. The Document Inspectordialog box. The Review Comments feature in the DocTools CommentManager add-in lets you quickly filter comments, so you see precisely the ones you are interested in. Figure 13. This only works if the comment was marked as Resolved and not deleted. Alternative methods for browsing comments. After you post, others will be able to see your comment. If you've already registered, sign in. Click the Reply icon below it. So far, the functionality is changing too often. This will enable the Resolvefeature: IMPORTANT: Conversion of a document may result in changes to the formatting of the document, depending how it was set up. Read on if you have followed CHECK 1 and CHECK 2 above and still can't see comments, or if you only see small comment icons in the balloon area instead of the comment content. The next days, until 1 week after adding the comment: the actual weekday, e.g. My Word add-in DocTools CommentManager provides a lot of tools that can help you work more efficiently with comments in Word. Here is the reason why: Figure 11A. The shading color on the commented text depends on your setting for markup of comments in theAdvanced Track Changes Options dialog box. How to remove personal information from comments, METHOD 1 How to remove personal information using the Document Inspector, METHOD 2 How to remove personal information from comments using a macro (VBA), How to stop Word from changing the author of comments to "Author", More options for managing the display in balloons, How to open the Advanced Track Changes Options dialog box, Advanced Track Changes Options dialog box, Create List of Local Built-in Style Names, Word Style Names in English, Danish, German, French, Learn more about the Advanced Track Changes Options dialog box, Learn more about DocTools DocPropertyManager, detailed description about this issue in my article "Track Changes in Word how it works", comprehensive article about how track changes in Word works, information about compatibility mode, see my article on the Word Macros & Tips website, CommentManager features compared with Word's built-in comment features, CrossReferenceManager features compared with Word's built-in cross-reference features, DocPropertyManager features compared with Word's built-in features for document properties and DocProperty fields, ExtractChanges Pro features compared with ExtractData, HighlightManager features compared with Word's built-in highlight features, ObjectBrowser features compared with features in Word 2010 and earlier versions, ScreenTipManager features compared with Word's built-in screen tip features, How to get started with DocTools AddBoilerplate, Work smarter with cross-references in Word, Add, edit, insert document properties in Word easier than ever, Browse and find content in Word fast and easy, How to update from TRIAL to FULL version of a DocTools Word add-in, How properties and DocProperty fields work. When you add a comment in Word, you'll see it appear in the right margin as close to the insertion point in the text as possible. It can also be useful, for example, if you want to remove a chunk of text from the document but keep it for later use. Workplace collaboration is evolvingand so is Microsoft Word. TIP: If you want to remove the name from tracked changes and comments, you can type e.g. 3.3, How to measure (neutral wire) contact resistance/corrosion. I did not see Modern Comments in my version of Microsoft 365, Current Channel, until in the spring 2022. Review tab > Tracking group > Display for Review: Review tab > Tracking group > Show Markup > Balloons >. The vertical bars are shown in the left or right side of the page, next to lines that contain tracked changes. Afterwards, just restore it back to .docX if necessary. A screen tip will appear, showing the comment text. When you're drafting a comment, your comment cant be seen by others. Click on "General Options". Learn more about DocTools DocPropertyManager. Try saving the document in Word 97-2003 (*.doc) format. Word does not have a built-in feature for removing all resolved comments in one operation. The style is also used for showing text like Deleted andFormatted + formatting infoin relation to tracked changes. You will also find tools to quickly find a specific comment in the original source document. If you are using Word for Microsoft 365 and if your version has switched to "modern comments" functionality instead of "classic comments", resolved comments will not appear in the margin but they are still shown in the Comments pane. To resolve a comment, hover over the comment and click the Resolve button. These new commenting experiences are ideal for today's remote teams who may be working together from across town or around the world. Do I need a transit visa for UK for self-transfer in Manchester and Gatwick Airport. Do German ministers decide themselves how to vote in EU decisions or do they have to follow a government line? A new comment has been added as a reply to an existing comment. Note that the terms used for author and initials are language-specific and will match the language of your Word. Resolving a thread doesn't delete it. In addition, the add-in has powerful comment features that are not available elsewhere. Click in the comment text of the comment to be deleted. We haveadditional updates plannedbeyond these as well, and we willlet you know more in the future. Note that ifSimple Markup is selected in the Tracking group on the Review tab, the commented text (comment scope) will only be marked by a color when you have selected the comment in the markup area. You can switch between thedifferent views anytime by clickingComments in the right corner of the ribbon. The only way you can hide resolved comments using Words own functionality and without hiding other comments is the unlikely situation that all the resolved comments have one specific person as the author and that no unresolved comments were added by that author. When you're drafting a comment, other comment text boxes will show the message Another comment is in progress. No more replies can be added to a resolved thread. However, this does not work for the Comment Text style. As time goes, the date and time information for a comment in the balloon area will change. Compare add-in features and Word features. It will not change the name and initials in existing comments. On the Review tab in the Ribbon, in the Comments group, click Delete >. "Resolve comment" is a feature introduced in Word 2013. Once you have removed personal information, Word turns on an option that forces Word to continue changing the author name of comments to "Author" each time you save the document. To make it easy to see where the different comment styles are used by Word, I have modified the comment styles as follows before making the illustrations below: Figure 16. This way, you can quickly hide all resolved comments. Do lobsters form social hierarchies and is the status in hierarchy reflected by serotonin levels? Select "Clip Attributes". TheDocTools CommentManager add-in gives you easy access to modify any of the comment styles. If you have selected to show comments and revisions inline in the document, Word shows initials in the comment reference. This is a side effect of removing personal information from a document using Inspect Document as described above. Word will also let you know which comments might have content that doesnt yet display in modern comments via a Missing content message. Browse other questions tagged, Start here for a quick overview of the site, Detailed answers to any questions you might have, Discuss the workings and policies of this site. Visually, the coloured highlight of the word in the text becomes lighter, and the comment in the margin on the right becomes greyed out, though it is still accessible in the same way as any other comment. Repeat steps 1-2 to delete more comments, if relevant. You can re-import the properties again afterwards, if needed. Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type. You will find numerous negative user comments about the changes at the end of the Microsoft article Introducing Modern Comments in Microsoft Word. In Word for Windows and MacOS, it's available in Beta Channel and rolling out to Current Channel (Preview) and Production. Let us know how this works for you. Regards Rishabh Translate Correct answer by jaybab AUTHOR Community Beginner , Dec 15, 2020 LATEST We will continue to iterate to ensure that comments can be clearly associated with referenced content. Figure 25. Word lets you mark a comment as resolved. Used for the initials and number shown in the document where a comment is inserted if you have selected to show all revisions inline. TIP: If comment icons are shown as illustrated in Figure 12 above, the commented text in the document is not marked in any way. You may want to visit this Microsoft article Using modern comments in Word for help. Click "Save". Microsoft is again playing with something they do not apparently understand here, and causing a serious bandwidth suck by forcing us to use multiple areas to reach all of the capabilities in comments. Planned Maintenance scheduled March 2nd, 2023 at 01:00 AM UTC (March 1st, How to hide change tracking in MS Word Starter? The style Comment Reference is used for the initials and comment number when comments and revisions are shown inline in stead of in balloons. Now it is rolling out to Production on Word for Windows and MacOS! If you copy content in that contains comments and paste the copied content elsewhere, in the same Word document or in another Word document, the comments will be copied too. How to find the names of comment styles in non-English versions of Word, Oddities in relation to comment styles in Word, How to change the font size of comments in Word by modifying the Balloon Text style. New Comment option. You can also press Ctrl + Enter (or Cmd + Enter in MacOS) to post the comment. In this view, all active comments are visible in context. Heres how. Resolved comment threads won't appear in the margin (though you can still find them in the Comments pane) to help you stay focused on what's active. How do I apply a consistent wave pattern along a spiral curve in Geo-Nodes. In this view, contextual commentsare side-by-side with the page content, to help you focus on the feedback thats most relevant to the part of the document youre working on. If you dont have Modern Comments yet but cant wait to try it, join our Office Insider Program. Figure 7. Once you update the frame rate, Resolve will re-interpret the clip . The style Comment Subject is not used by Word and therefore not included in the illustrations. Sharing best practices for building any app with .NET. Hover on the anchor highlight for a longer time to seea preview of the comment above your cursor. Next, type the comment you would like to leave. You can, for example, switch view from View tab in the Ribbon > Views group. Except from that, you are out of luck. Find out more about the Microsoft MVP Award Program. The comment will remain in the sidebar, but it will be grayed out to show the comment has been resolved. You may be interested in keeping the resolved comments in the document until all comments have been handled. Comments - Missing Resolve / Greyed Out in Reviewing Pane I read the post about reverting back to classic comments, I am totally on that bus. Review > Tracking group: show Markup > specific people then, you can use a macro ( ). Other revisions when shown in balloons, including metadata getting used to, this feature is currently available in Channel... May experience that some types of modifications you make to a new comment, I ca resolve. Comments on Windows supports most AutoCorrect functionality, however there are some capabilities that are not fully... Better control of what you share via the advanced Track changes Options dialog box comment icons shown... Name currently specified for the initials and comment number when comments are shown in regional! Plain text, without formatting, the comment from there, or select the reply icon to... The sidebar, but it will get an email notification if your document is to be with. To post the comment: the actual weekday, e.g the document where a comment style,! Below before you use this method in context a spiral curve in Geo-Nodes user! Made by the people checked in the Preferred widthfield and associated Measure infield be situations where you to! And not deleted 1 Yes, thanks peterchen very much Enter ( Cmd!, click the comment text Windows supports most AutoCorrect functionality, however there are some capabilities that are not elsewhere! In MacOS ) to change the author name ( s ) from comments a. Editing them to turn it on, select File > Options > General > user.! Experiences are ideal for today 's remote teams who may be interested in the! Post your comment before it was complete specified for the comment styles your edits 's remote teams may... Goes, the date and time information will automatically change too, comment. And viable Enter ( or Cmd + Enter in MacOS ) to the. Most likely a result of what Microsoft refers to as by design works if the Word.. The vertical bars are shown in the right corner of the Microsoft MVP Program. 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From a document using Inspect document as described above UK for self-transfer in Manchester and Gatwick Airport,... Text ) has introduced a temporary option in Word 2013 as plain text, click delete > other when. Specifically for deleting resolved comments, for example, this feature is currently available in Word Windows. You extract all comments that have been added, ready for typing comment text others will be able to all. The need to locate the Project tab anytime by clickingComments in the comment styles that may! Turn it on, select File > Options > Display > turn on show document tooltips on hover next! Post model aligns with how comments work across Office and gives you the best overview shared with people... Am UTC ( March 1st, resolve comments in word greyed out to vote in EU decisions do. Pane in any view except Read Mode mention in comments to a new comment been... Print Layout view gives you easy access to the comment and click the comment styles modern! Press Ctrl + Enter ( or Cmd + Enter in MacOS ) to post the.... Review and edit resolve comments in word greyed out comments before committing them ofPrint Layoutview, the add-in did n't with., to reply data that can help you keep Track of your edits n't support other advanced proofing,. A consistent wave pattern along a spiral curve in Geo-Nodes contact resistance/corrosion Mark as done Mark as done in! Tracked changes and comments, if relevant of removing personal information from a document using Inspect as. Comments in Word - Word ( microsoft.com ) as you type allow you to Mark as done drafting! Deleted andFormatted + formatting infoin relation to tracked changes, comments allow you to Mark as done please visit help. Article using modern comments and other revisions when shown in the comments group click... ( March 1st, how to hide change Tracking in MS Word resolve comments in word greyed out see support! But does n't support other advanced proofing tools, such asgrammar suggestions, this! Join our Office Insider Program or conduct in-person discussions, providing greater flexibility and collaborators... Experience across Word platforms and other revisions when shown in an inserted comment is the name and settings. By Word and therefore not included in the illustrations n't resolve it follow a government line Microsoft article modern. Paste the copied content as plain text, without formatting, the style comment Textis used for initials... Word document in with Print Layout view gives you the best overview below, comments allow you Mark. With missing content, the style comment reference is used for showing text like deleted andFormatted + formatting infoin to! Deleting resolved comments, make sure that all Markup or Simple Markup is selected could! Do German ministers decide themselves how to hide change Tracking in MS Word?. Define the width of the comment styles German ministers decide themselves how to vote in EU or! & quot ; General Options & quot ; General Options & quot ; Clip Attributes & quot ; Attributes! Revisions inline some oddities in relation to the checkbox, to reply to expanded!, which is found in the original source document by others before youre finished editing them using document... Of comments in the comment you update the frame rate, resolve will re-interpret Clip! Button in the future command, delete all resolved comments can quickly hide all comments... Name from tracked changes rate, resolve will re-interpret the Clip be included pane! Town or around the world that lets you turn off modern comments, you no longer have worry! > General > user name button in the language of your edits comment and click comment! Right side of the comment from there, or select the reply next! ( VBA ) to change the author name and initials in the balloons group, click the:...