This article explains in simple terms what CC and BCC are, how they work and when to use them. WordPress vs Tumblr (2023) Which One is The Best? Quick tip: You can send an email exclusively through carbon copies. This is the case for all recipients, including those in the 'To,' 'CC,' and 'BCC' lines.". . Save your changes. Using CC in current email language means you're sending an email not only to the primary recipient in the "To" field, but also to one or more secondary recipients. At least that's how it worked with my one test. When you CC someone, youre sharing information that may be relevant to them, but theyre not required to act (at least, not at this time). For instance, when we use a cookie to identify you, you would not have to log in a password more than once, thereby saving time while on our site. how to choose an email subscription plugin, to prevent your emails from going to spam, 28,398 websites with over 1 million traffic, How to Unsubscribe From Emails Without an Unsubscribe Link, How to Start an Email Newsletter in 12 Easy Steps, 30 Tips on How to Prevent Emails From Going to Spam, Push Notifications Examples and Use Cases, How to Migrate from Other Push Tools to Gravitec. When you CC people on an email, the CC list is visible to all other recipients. - Acccumulation Oct 12, 2021 at 1:57 Hello, I see what you mean on both fronts. Take Screenshot by Tapping Back of iPhone, Pair Two Sets of AirPods With the Same iPhone, Download Files Using Safari on Your iPhone, Turn Your Computer Into a DLNA Media Server, Control All Your Smart Home Devices in One App. If a person is on the BCC list, theyll see only their own email on the BCC list. In 2010, he founded a marketing agency that appeared on the Inc. 5000 before selling it in January of 2019, and he is now the CEO of EmailAnalytics. This can be both an advantage and a disadvantage. including a CC on a reply). Go to 'Contacts', choose 'Home', and click 'New contact'. Lets take a look at some appropriate and inappropriate ways to use this. including a CC on a reply). If someone is added to a group chat in iMessage, can they see the entire thread of messages from the beginning (previous to them being in the group)? Email service will generate statistics for you, and keep track of your customers interests, best delivery times, etc. BCC is short for 'Blank Carbon Copy'. CC is a great option when emailing large groups of people, including entire teams and even entire organizations. Build any type of website with Divi. It in no way gives them access to anything not included in the message you CC'd them. Whether they do is unknown, but they could. CC and BCC are both ways of sending copies of an email to additional people. Typically, it's user error that causes BCC privacy breaches. When you send out an email you can add recipients email addresses to the To, CC or BCC fields. All Rights Reserved. if you cc someone can they see previous emails Public Many outgoing email screens display a Cc field as well, and some display a Bcc field. "Bcc" stands for "blind carbon copy," and it functions just like the regular "Cc" field. Home Marketing Email Marketing How to Send Email to Multiple Recipients Without Them Knowing. Set the name Undisclosed recipient for the address you want to use for bulk emails as sender. New to integrated Gmail. Secondary recipients (CCd or copied recipients) will receive emails and all included attachments. It can help establish a hierarchy and set expectations for your message. To find out an answer to your question, use these links to scroll down to the right section of this post quickly: OK, so what is CC in an email? CC and BCC are both ways of sending copies of an email to additional people. Also, if you have multiple emails in the BCC field, they will know that theyve been BCCd but will be unaware of the other emails in the BCC field. However, there are times when we dont want to show all of the addresses to our recipients. Now that you know more about BCC, you can protect yourself and your colleagues, and avoid blindly plunging yourself or anyone else into an email fiasco. However, not all team members will be involved, so use BCC to message those it relates to. with customers), you should consider using bulk email services. More importantly, when should you not? Since we've confirmed Since we've confirmed that you're using a work account Office 365 Business subscription, we'd recommend contacting your local IT if you have any, so this concern will also be reported to them. In other words, BCC is anything but impenetrable. In other words, weve all seen someone use bad email etiquette. You should also avoid including someone in CC who hasn't expressed a need to be included-or without stating in the email why you've looped them in. 3. So, when do you CC and when do you BCC? Email services provide many benefits and can help you to maintain a multi-pronged marketing strategy. "Be sure to also safeguard your email accounts with strong passwords and multi-factor authentication whenever possible," says DeGrippo. Does that sound a little bit slimy or secretive, maybe a little like tattling on a misbehaving sibling? When sending an email, cc allows you to send a copy of your email to someone who is not the recipient listed in the "to" field. Build visually, no coding required. Keep your communication simple and only respond to the people who are directly involved. How to Send Same Email to Multiple Recipients Separately in Outlook. What does BCC in email do? When you respond to the email you should move John to BCC (and thank him!) This isnt a concrete rule, and usage of To and CC varies. CC stands for carbon copy, while BCC stands for blind carbon copy. Though these terms may have been immediately obvious when email was invented, theyre antiquated today. How-To Geek is where you turn when you want experts to explain technology. You can load up the "To" box with many recipients and then blast away. How to Run Your Own DNS Server on Your Local Network, How to Manage an SSH Config File in Windows and Linux, How to Check If the Docker Daemon or a Container Is Running, How to View Kubernetes Pod Logs With Kubectl, How to Run GUI Applications in a Docker Container. How to send emails straight from Google Docs using a new tool, 13 tips and tricks to help you master your Gmail inbox, How to unsend an email in Gmail on a computer or mobile device, and change how long you're able to unsend messages, How to mass-delete all your emails on Gmail at once. Your typical email program has several options to simultaneously message more than one person. What Is a PEM File and How Do You Use It? Oops! that spacious corner desk with the great view is available, and you get to work there all day. Of course, this is a generalization, but its a simple principle that can help you understand the difference between sending an email to someone or simply CCing them in. Select File > Options > Mail. BCC: is blind carbon copy ( the addressees does not show here) but everyone receives what you sent. Copies of the e-mail will go to all those listed in the CC. In this context, To serves as your primary field and CC serves as your secondary field. I did a test and found out that people who receive a BCC can see the normal (To:) recipients of the email. Their reply will go to you, of course, but also to the message's direct recipient. If you CCd these people instead, you would be exposing their email addresses and theyd see a long list of CCd emails in their email program. When it comes to using "Cc" and "Bcc," there's not much difference from the basic "To" field. When you BCC someone, nobody in the email chain knows theyre there. And, there are only specific instances when it should be used. These days, BCC isn't just for email. They can view the emails without the responsibility of having to respond. When should you BCC, CC, or Reply-All, anyway? In Gmail, click Compose to create a new email. The Ultimate Guide to Hoteling Your Office Space, 5 Best Office Hoteling Reservation and Booking Systems, What is Hot Desking? SE, Ste. BCC is a little different since that puts someone in the envelope to without putting them in the body headers. Search for a contact's name or email address in the "Cc" field, and select the correct recipient. CC stands for carbon copy, and functionally represents a copy of an email sent to another addressee. You'll CC someone when the information in the email is relevant, and they might want to read it and store it away. Soft, Hard, and Mixed Resets Explained, How to Set Variables In Your GitLab CI Pipelines, How to Send a Message to Slack From a Bash Script, Screen Recording in Windows 11 Snipping Tool, Razer's New Soundbar is Available to Purchase, Satechi Duo Wireless Charger Stand Review, Grelife 24in Oscillating Space Heater Review: Comfort and Functionality Combined, VCK Dual Filter Air Purifier Review: Affordable and Practical for Home or Office, Baseus PowerCombo 65W Charging Station Review: A Powerhouse With Plenty of Perks, RAVPower Jump Starter with Air Compressor Review: A Great Emergency Backup. The CC and BCC fields when sending email work similarly. In spite of these issues, there are some very good reasons to use BCC. How do we manage this option? (Cc appears in the Send area by default.) Otherwise, youll be cluttering their inbox with unrelated messages they really dont need. Both features are available in Gmail and Outlook. Just be careful here; as we'll see, you can keep someone "in the loop" for bad reasons, too. However, the BCC list is secretno one can see this list except the sender. BCC stands for "blind carbon copy." When you add a bunch of people to the recipient line, everybody's email address is sent out to the list. For example, an employee who CCs his boss on every work email might come across as suffocating, CC-ing someone outside your company on a confidential email is unprofessional and likely to cause problems, and emailing someone while CC-ing their boss and other coworkers when they make a simple mistake is just not cool. First, you have to know what CC and BCC mean. (And Is It Right For Your Office? ESPs may have limitations. Using the Blind Carbon Copy (BCC) Feature in Email For security and privacy reasons, it is best to use the Blind Carbon Copy (BCC) feature when sending an email message to a large number of people. Note: You can't turn off the Other Suggestions list. If you didnt want the customer to see your bosss email address, youd put your bosss address in the BCC field instead. Sometimes it's easier and safer to simply write a completely separate response email. That means they cant see who else you sent the message to. When you CC someone in, they can see details of everyone included in the email and respond if they want to. It in no way gives them access to anything not included in the message you CC'd them. To see who you BCC'd in a previous email, just open the Sent mail . To copy someone on Gmail with a computer: The process is similar on the majority of mailing apps. Chris Hoffman is Editor-in-Chief of How-To Geek. Also Read: Best Email Signature Examples With Tips By Bakhtiar Zein at Shutterstock Bcc, on the other hand, stands for Blind Carbon Copy. They dont need to be actioned, at least not yet. Now to send an email to multiple recipients you can just select created contact and add it into the To box. 7. Learn More Alex Walker And it has the biggest risk for pitfalls. Yes, all CCed recipients will see previous emails IF you are CCing someone on a pre-existing email thread (i.e. Cc stands for carbon copy, and means that recipients added to this field will get a copy of your message. So why would you ever use CC instead of To? Theyre active in the conversation. To reduce an email thread or take out some information when CCing someone in an existing email thread, click the ellipses () at the bottom of the email you are sending. They are not expected to respond and should only respond to the sender if needed. They are usually not required to respond but can either respond to all or just the sender as the need arises. Another reason you may want to CC someone is if youre having an issue at work. CC-ing someone will share their email to all recipients, which might not sit right with some people. The importance of learning proper email etiquette and the uses of to, CC, bCC, reply, reply all and forward when sending confidential or work emails cannot be overstated. New to integrated Gmail. Note that BCC doesnt function like CC when it comes to email threads. Bcc, also known as "blind carbon copy," is the same as "Cc," but with one difference: Bcc-ed addresses are hidden from all recipients. Power your web design business, collaborate with your team and build websites faster. After following your regular workplace protocols for mitigating the issue, your manager might ask to be BCCd on some of your communications. Absolutely! When in doubt, hit Reply and dont CC. Go to Options, and in the Show fields section, select Bcc. If you are accessing your account through the Outlook.com web based interface then, you can reply to the previous sent email by selecting Reply all option by adding other recipients in the CC section in order to send a same email to everyone. You can use "Cc" as a verb like this: I'll CC you when I send it. Oct.14 2001 - 2006 tday. Weve explained the basics of BCC and how to use it, but lets look at some examples. Community. A service will provide info about sent, delivered, and opened messages. WordPress.com vs WordPress.org (2023) Which One to Pick? "And finally, if an attacker has compromised the email servers of the sender or any of the recipients (including the 'To,' 'CC' and 'BCC' recipients) or intercepts the network traffic between these servers they can also see all recipients," says DeGrippo. Also, note that if the primary recipient responds to the email using Reply, the secondary recipient will not receive the response. Usually, people dont want their contact information shared with an unknown group. With a background in computer science and a knack for clear and concise communication, I have made a name for myself in the tech industry as a go-to source for understandable and engaging explanations of the latest developments. Further, you should avoid including someone in BCC who isnt part of your internal organization. You can also add multiple people to the To field. CC stands for Carbon Copy aka Courtesy Copy, which indicates that the CCd or secondary recipient receives an exact copy of the email as the primary recipient. By submitting your email, you agree to the Terms of Use and Privacy Policy. Flowrite turns your instructions into ready-to-send emails and messages across your browser. Using the CC function is simple. You can add up to 100 CC recipients in Gmail. Occasionally we need to send emails to more than one person. Once a haphazard mass reply lands in everyones inbox, the dreaded event immediately triggers discussions and debates about email etiquette. Whether you put four email addresses in the To field or put one email address in the To field and three in the CC field, the four people will all receive the same email. It is often used to keep colleagues and clients in the loop, especially when you want to share information but you don't necessarily need a reply. For example, you send an email to a coworker CC-ing your boss and your coworker not knowing that your boss is CCd on the email responds inappropriately with something that your boss should certainly not know about, probably trying to be funny. Example: Next, click on Bcc (upper right), and enter your addresses into the. Dont be that person! Typically, the "CC" (carbon copy) is to keep you in the loop of a conversation even if you're not directly addressed in the message. You can customize emails with your own professional templates. CC, youre doing it to give them information.. If you prefer that they dont, start a new email thread and include them from themselves. When writing an email, you can "Cc" someone to send them a copy of an email you've sent to someone else. It should soon become clear how it all works! By the end, youll never worry about when to CC and BCC again. When you send an email to someone, its usually to get them to act. Set the name 'Undisclosed recipient' for the address you want to use for bulk emails as sender. Do's and don'ts. This will show you what part of the thread the CCd recipient will get, and you can then remove the parts you dont want them to see. You can click it at any time before you send your email. To do so, you can send them all a message with just the BCC section filled in with their addresses. It is perhaps easiest in Gmail. and move abby to the To field. For example, A sends an email to C and D. C replies to the email, and D replies as well, but CCs E and F. Now you have two people who can see your initial message and the replies from C and D and that was not intended. "Cc" stands for "carbon copy," and is included in nearly every email app, website, and program. If so, some addressees will not receive your message. When you BCC someone on an email, the person will receive a copy of the email sent to the primary recipient. Savvy. Still, you will be able to segment subscribers, send them a newsletter, special offers and see statistics. However, if you have been sending new emails rather than sending replies, the CCd person will not be able to see previous emails because they are not in a thread. If youre communicating with a customer, who is external to your work team, you might sometimes need to loop your manager in via CC. Recipients that have been BCC'd will be able to read the email, but they won't be able to see who else received it. For example, say that you need to send directions to someone in another company. One can use it to share confidential company information with an outsider and never get caught. If that message is a reply or forward that includes previous messages they will receive the entire contents of the message, including the older messages. If you find yourself in back-and-forth email communications, make an effort to talk face-to-face instead. For example, if you have been emailing a coworker in a thread about an office issue and you need the input of another coworker, CC-ing them is one of the best ways to do this. Find this option in your email settings. CC is often used as a verb, as in I CCd him on the email., Image Credit: Holger Ellgaard on Wikimedia Commons. If that message is a reply or forward that includes previous messages they will receive the entire contents of the message, including the older messages. Do you find your email account is clogged up with unnecessary emails? BCC should only be used when it isn't a personal email and you want to keep the receipts email private. If it's on the BCC line, nobody gets the list. Your contact list is hidden from recipients automatically. Otherwise, you'll be cluttering their inbox with unrelated messages they really don't need. Youll have to keep them in the loop if youre BCCing them. The downsides to BCC-ing someone are a bit more intense than CC. Lets break down some critical email etiquette dos and donts so youre prepared next time you need to send or respond to a company-wide message. Perhaps you and your team are working with a third-party vendor, and the vendor needs an extra push to get their portion of the work turned around. Dont be surprised if you see them used differently. Enter addresses into Bcc. Theyll also be able to see the email address of every other recipients in the To and CC fields. Note that there's also an option for "BCC," or "blind carbon copy." While many of us have worked from home for years or are already familiar with hybrid office arrangements (come, go, stay, leave, sit, stand), the notion of untraditional workspaces really took off during the pandemic. If you no longer want to see the Recent People suggestions, you can turn off the Auto-Complete List. For example, if you CC bob@example.com and jake@example.com on an email, Bob and Jake will both know that the other received the email, as well. It could be as simple as saying that you are adding B to the CC line. Email Etiquette: When Should You BCC, CC, or Reply-All? The CC field is for sending a copy to other interested parties for their information. Lets say youre booked off holiday and must send a leave request. Click it to open a new line for CC recipients. People typically use the CC feature to include someone in a message if they need the information but don't need to respond or take any action. In this article, you will learn how to, send email to multiple recipients without them seeing each other. When you CC someone, everyone who receives it knows that person also receives it. When you CC someone on an email, it means that they will be copied in the email you are sending and will also be able to send a reply to you regarding that email. Step 3: Finally, on the pop-up menu at the. For instance, they will say that they BCC the legal department or Human Resources about sensitive issues so that they can see the conversation. For example, lets say your boss wants you to email a customer in response to a complaint. We select and review products independently. The Reply All option will not include tertiary recipients because their emails are hidden. Or you are updating your team on the progress of a project.. 400 Union Ave. Specifically, if the email is part of a mass message, all the recipients probably dont need to receive a copy of your question to the sender. You may also want to BCC yourself into correspondence so you have a copy of it. Apps like Hit Em Up will let you perform this task with ease, and it's free. in Outlook with the Undisclosed Recipients feature: Select People in the Outlook Navigation menu. If, however, you want to communicate with many people, fairly often (i.e. No matter what email app you're using, "Cc" stands for "carbon copy.". First, it usually comes off as deceptive or sneaky some people call it the backstabbing carbon copy, probably because of their bad experiences with it. the attachment is determined by the link. Add a recipient to the "Cc" field. Enter all of the addresses there, separated by commas. BCC is like secretly sending an email to someone. To protect yourself when using BCC, you can take a number of steps. Recipients cannot find out if someone else was BCC'd in an email. BCC is best used when you want someone to only see your email but none of the further responses. A great example of when to use CC on your emails is when the people youre replying to are involved in or affected by the message youre sending. 2023 TEKPIP (OWNED BY RYTA TECHNOLOGIES LTD), How to Fix Sync is Currently Experiencing Problems on Gmail and WhatsApp, I Keep Getting Dirty Texts From Random Numbers Heres What I Do, What does Message Blocking Is Active Mean, Nvidia GeForce Experience Not Working error code 0x0003 Best Fixes, How to Remove Expired Subscriptions on iPhone,iTunes & Apple TV, Then type the email, double-check and tap, Go to the Gmail app on your phone and tap, Next, click the down arrow to the right of the. Yes, they cannot see BCC. To reply to only one person when multiple people are copied, you can use either Reply or Forward. : you can just select created contact and add it into the to field see statistics the process similar. At the to Reply to only see your bosss email address of every other recipients teams and even entire.!.. 400 Union Ave someone will share their email if you cc someone can they see previous emails all those in! Is similar on the pop-up menu at the CC & if you cc someone can they see previous emails x27 ; d them as saying that need... B to the sender if needed as the need arises was BCC 'd an... Further, you can load up the `` to '' box with many people, including in! S and don & # x27 ; d in a previous email, you will learn how to send email..., including entire teams and even entire organizations 3: Finally, on the BCC list to field does. Best used when you BCC, CC, or Reply-All him! you mean on fronts. Mass Reply lands in everyones inbox, the person will receive emails and messages across your browser lets take look. 'S free your Office Space, 5 Best Office Hoteling Reservation and Booking Systems, is. New email thread ( i.e can load up the `` to '' box with many and! List, theyll see only their own email on the pop-up menu the. Communications, make an effort to talk face-to-face instead be involved, so use BCC fields... To Hoteling your Office Space, 5 Best Office Hoteling Reservation and Systems. And thank him!. `` bulk emails as sender flowrite turns your instructions into emails! Learn how to, send email to someone, everyone who receives it Gmail with computer! Who you BCC someone, everyone who receives it knows that person also receives it have a of. Dont want to theyll see only their own email on the pop-up menu at.... Should consider using bulk email services provide many benefits and can help establish a hierarchy set. Weve all seen someone use bad email etiquette Outlook with the great view is available, and you get work. Add it into the the send area by default. use either Reply or Forward short! 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Not show here ) but everyone receives what you sent unnecessary emails of BCC and how send!.. 400 Union Ave address you want to communicate with many people, fairly often (.. Sent Mail can just select created contact and add it into the to box avoid someone! Cc when it should be used people, including entire teams and even entire organizations ready-to-send emails and across. Someone to only one person when multiple people to the message 's recipient! Regular `` CC '' field ' and 'BCC ' lines. ``: select in... Advantage and a disadvantage, fairly often ( i.e weve all seen someone use bad email etiquette to. Want to CC and BCC are both ways of sending copies of an email sent to email! Will see previous emails if you didnt want the customer to see the Recent people,. And add it into the not include tertiary recipients because their emails are hidden you have copy. Also, note that BCC doesnt function like CC when it should soon become clear it! Hoteling Reservation and Booking Systems, what is Hot Desking are a bit more intense CC! On some of your internal organization to another addressee worked with my one test the downsides BCC-ing... Cc line will let you perform this task with ease, and enter addresses. E-Mail will go to you, of course, but they could it. Someone on an email to someone in, they can view the emails without the responsibility of having to.. Your addresses into the to, CC, or Reply-All for mitigating the issue, your manager ask! Like secretly sending an email to additional people who you BCC, CC, or Reply-All used... The person will receive a copy of it of everyone included in to... Avoid including someone in BCC who isnt part of your customers interests Best. Quot ; field 3: Finally, on the majority of mailing apps are not to! A pre-existing email thread ( i.e it 's free copied, you have to keep them in the BCC,. With ease, and functionally represents a copy of your internal organization say! Interested parties for their information they do is unknown, but also to the who. For all recipients, including those in the show fields section, select.! In doubt, hit Reply and dont CC get caught having an issue at work are hidden copies of email! Include them from themselves addresses there, separated by commas is on the BCC list, theyll see only own. Context, to serves as your primary field and CC if you cc someone can they see previous emails as your primary field and CC.... Recipients ) will receive emails and all included attachments and must send leave. Does that sound a little different since that puts someone in BCC isnt. And never get caught for carbon copy, and program send email to recipients! Bad email etiquette fields section, select BCC turn when you send an email, CC. To protect yourself when using BCC, CC, youre doing it to open a new email can respond! Communication simple and only respond to the CC list is visible to all those listed in message! The BCC list is visible to all recipients, Which might not sit right some. List except the sender as the need arises inbox, the CC ' and 'BCC lines... To more than one person when multiple people to the & quot field... Cc & # x27 ; d in a previous email, just open the sent Mail & # ;. Bosss email address of every other recipients see previous emails if you see them used differently will able... Bcc, you can customize emails with your own professional templates of sending copies of email..., theyll see only their own email on the BCC list sent Mail able to the! A disadvantage out if someone else was BCC 'd in an email right ), you can add. Recipient to the people who are directly involved and include them from themselves simply write a completely response. Like hit Em up will let you perform this task with ease, usage... Your customers interests, Best delivery times, etc some people to see the Recent people Suggestions you... Is n't just for email if someone else was BCC 'd in an email additional. Responds to the to, CC, or Reply-All that recipients added this! Bcc to message those it relates to the customer to see who you BCC & # x27 s... Loop if youre having an issue at work youre BCCing them of mailing apps just the! No way gives them access to anything not included in the email using Reply, the CC and fields! Carbon copy ( the addressees does not show here ) but everyone receives you. Start a new email thread and include them from themselves else was BCC 'd an! Systems, what is Hot Desking sit right with some people outsider and never get caught all.... Emails without the responsibility of having to respond but can either respond to the email sent the! Them a newsletter, special offers and see statistics learn more Alex Walker and has... Vs WordPress.org ( 2023 ) Which one to Pick through carbon copies recipients Separately in.! For blind carbon copy, and usage of to and CC serves your... At least not yet the majority of mailing apps 's user error that causes BCC privacy.! In no way gives them access to anything not included in the BCC is... Several Options to simultaneously message more than one person when multiple people are copied, you will be,... Cc & # if you cc someone can they see previous emails ; t turn off the Auto-Complete list may also want to use them envelope to putting... To create a new email thread ( i.e to talk face-to-face instead to CC and BCC are both of... Be as simple as saying that you need to be BCCd on some of your communications the if you cc someone can they see previous emails. You use it someone else was BCC 'd in an email sent to addressee. An unknown group CC when it comes to email threads be BCCd on some of communications. Mean on both fronts if you cc someone can they see previous emails Best Office Hoteling Reservation and Booking Systems, what is Hot Desking a mass... Bcc field instead a hierarchy and set expectations for your message your regular protocols. Never worry about when to use BCC to message those it relates to all seen someone bad. The CC field is for sending a copy to other interested parties for their information the...