"Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. During discussions, value other participants' contributions. Share the list with the meeting participants before startingthe meeting. 46. Encourage others to participate. 4 0 obj Be curious to learn about alternative perspectives. Avoid hidden agendas. Development of action plans for new ideas and practices arising from the workshop. Great discoveries, learnings, and transformations can be made when participants leave their comfort zone. Share your unique perspectives and experience, and speak honestly. Use a ready-made list of proven meeting rules, like the one we are provided above. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). 0000003239 00000 n With that in mind, its easy to understand that ground rules will be the most effective if theyre suggested and agreed on by the group members themselves. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. After this agreement, the group can stop arguing and move on. Have you attended a meeting or workshop where things seemed to go sideways? Avoid judgmental reactions to other peoples ideas. Tool: Ground Rules. Each participant selects the two most important ground rules from the list. Access more than 40 courses trusted by Fortune 500 companies. Earn badges to share on LinkedIn and your resume. We can help. Introduce yourself to the others. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. 0000005225 00000 n E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. Also explain that you have distributed different lists to different people. What rules are needed for todays discussion to ensure that everyone can confidently share whats on his or her mind?[.box-highlight]. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. Be prompt in arriving to the meeting and in returning from breaks. This rule emphasizes that it's important to be patient with other people, especially if they are unfamiliar with a topic or issue. In general, meetings are better if more people participate and take responsibility for discussions and decisions. 55. 0000049313 00000 n How? Use no more than 10 ground rules. Meeting Basics The Best Conflict Resolution Books in 2023. 39. Here is a list of common use cases for ground rules: For each of these use cases, there are several ground rules that can be established. Detach yourself from preconceived outcomes you want to achieve. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. 69. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. Stay mentally and physically present. 59. Come to the meeting with a positive attitude. It's a great meeting rule to put the group into a forward-looking mindset. Remember and use basic rules of brainstorming. 1 0 obj "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. Sofia is a Human Resources Consultant in Langley, BC with over 15 years of senior level experience in Human Resources.She is the Principal and Lead Consultant at Upskill Consulting, a Human Resources (HR) Consulting firm based in Langley, BC, offering personalized and tailored HR support, services and solutions to the Fraser Valley and Greater Vancouver regions. The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. Once stated, anyone in the meeting can say "ELMO!" Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. Research shows that calling out a team member can create unintended consequences if the person calling them out is wrong: The other person will keep raising the issue or will shut down for the rest of the meeting. Once stated, anyone in the meeting can say "ELMO!" How? 8 ground rules examples. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Take notes during the workshop. Your submission has been received! Ask the participants to organize themselves into teams in which each participant has a different list of ground rules. Learn how to Facilitator can help to navigate the constantly evolving environment we live in. MeetingSift helps your meeting stay on topic, and focuses the discussion on issues rather than persons. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. Examples of behavioral ground rules include make statements and ask genuine questions and explain your reasoning and intent.. Set Ground Rules Before you begin the workshop, establish ground rules to make the environment one in which everyone feels comfortable sharing. 0000001227 00000 n Most often because they are afraid of the consequences or think the context isn't the right one to address the issue. Listen respectfully to the others without interrupting them. For some group members, acting respectfully means not raising any concerns about individual members in the group; for other members it may mean the opposite. Pick up these eight sticky note tricks to become a Miro board ninja in no time. More engagement, better feedback, instant polling of opinions or to make decisions and more., MeetingSift saved us probably 90 minutes over the 9ish hours of agenda, which left us more time for the deep-dive, deep-content conversations leadership needs to have, How to engage every participant ? 26. "Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. As a result, discussion can become toxic and can quickly grow into conflict. Helps to Create equal participation Increase Engagement "Be present, or be elsewhere" 0000075234 00000 n 65. Expect to be surprised. 7 Sticky Note Tricks Every Miro User Needs To Know (With Gifs), Labeling: A Technique to Handle Emotions in Meetings. When the Vegas Rule is used in a meeting, it means that everything that will be said in the meeting stays in the meeting. Return on time after breaks. As you may guess, this comes from the original saying "What happens in Vegas, stays in Vegas". With a sound set of behaviors and explicit agreement about what they mean and how to use them, your team will see better results. Whatever happens during the workshop stays in the room. Some are procedural, such asStart on time and end on time and Put smartphones on vibrate. Procedural ground rules are useful but dont help your team create productive behavior beyond, say,everyone being on time and having their smartphones on vibrate. stream 0000003218 00000 n "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. TR]k~ioO. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Using "I" statements, helps participations to speak for themselves and creates more respect for everyone's unique point of view. 60. 0000001976 00000 n 27. 25. Here are some appropriate ground rules for a face to face training session and some phrases to help you if your trainees break them: 1. In most cases like regular meetings it probably makes the most sense to go with the third approach. Seeour plans and pricing to learn about all options. Ground rules detail the code of conduct for a meeting, explaining the behavior that's expected of all meeting participants. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. This allows people to talk and share more willingly. Clearly identify your comments as facts or opinions. Treat customers, coworkers and managers equally This ground rule asks all employees, regardless of their status within the organization, to treat people fairly, including customers. Heres how to do that: Ground rules are powerful tools for improving team process. Common ground rules include things like being respectful of other participants, not interrupting, and staying on topic. This causes friction because everyone's experience and expertise are different. The more tangible ideas are, the easier it is to discuss them. Assume positive intent behind other peoples statements and behaviors. Ask the teams to take turns to identify its top two ground rules. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. There are a lot of great, simple ground rules that you can immediately start using in your meetings. At the end of the workshop, identify key takeaways and action items. Normally, we do this in reverse. The Best Conflict Resolution Books in 2023. During discussions, dont make abstract statements. We offer cost-effective solutions and tailored training programs that are practical, innovative, engaging and relevant. Download the Meeting Rulesto share with your meeting participants, or just print and post themin your meeting room. Use case: Sparking creativity and having a productive brainstorm. Nothing comes from doing nothing! at any time to indicate that it is time to move on to the next topic. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. Whether you facilitate a short half-day workshop on Sustainable Sanitation and Water Management or preparing a two-week course, a vital first step is the development of guidelines for participation. At what time should you introduce and discuss ground rules? In general, meetings are better if more people participate and take responsibility for discussions and decisions. Announce a 3-minute time limit. That would include for example listening first, asking questions, looking for a common ground and not making it personal. It's often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. Make positive comments about other peoples ideas. There are a lot of great, simple ground rules that you can immediately start using in your meetings. Brief the participants. 3. Some are procedural, such as "Start on time and end on time" and "Put smartphones on vibrate." Procedural ground rules are useful but don't help your. To review a set of ground rules and select the most important ones, Seven different lists of Training Workshop Ground Rules. Which makes this rule so powerful, because it's easy to point out and bring into discussions. Its OKto disagree, respectfully and openly, and without being disagreeable. 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